Office Malta is the office-rental website powered by OfficeSpace.Rent. This notice explains the information handled through this website, including its search, enquiry tools, hosting and optional maps. It reflects the features currently provided here.
Who handles your information?
OfficeSpace.Rent identifies itself as the data controller in its agency privacy policy. For Office Malta privacy questions and rights requests, use the agency contact below.
OfficeSpace.Rent · Triq Sant Antnin, San Ġwann, Malta · hello@officespace.rent · +356 9992 2220. Meetings by appointment. Published agency contact details.
Information and purposes
| Activity | Information handled and purpose |
|---|---|
| Website delivery and security | Hosting and access providers may process IP address, browser and device information, request time, requested URL and security/session records to deliver and protect the website. |
| Office search | Search words, filters and the public listing facts needed to match your brief. When AI interpretation is used, the brief and a listing shortlist are sent to OpenAI. Standard filters and keyword fallback remain available. Do not enter identity documents, financial account details or sensitive personal information. |
| Enquiries | Your name, email, optional telephone number, chosen property reference and message are used to answer your request and arrange the next steps you ask for. The form also checks an anti-spam field. |
| Optional maps | Google receives normal connection/device information when you choose to load an embedded map. Maps use locality names rather than your device location. |
Legal grounds
Responding to a requested property enquiry can involve steps you ask us to take before a contract; business contact enquiries and relevant follow-up can also rely on legitimate interests in responding to your request. Website delivery, security and requested matching rely on legitimate interests, subject to your rights. Optional Google Maps relies on your permission. We do not treat a property enquiry as agreement to unrelated marketing.
How enquiry delivery works
Enquiries are directed to hello@officespace.rent. If a sending service is connected, it handles the message for delivery to the agency. If direct delivery is unavailable, the form prepares a draft for your email application and clearly says the message has not been sent. You must send that draft yourself. The website does not maintain an enquiry database in its current configuration.
Providers, recipients and international processing
ChatGPT Sites and its hosting infrastructure, including Cloudflare, process information needed to serve and secure the site. OpenAI processes AI search requests. Google processes optional map connections; OfficeSpace.Rent’s image service receives technical requests when original photographs load. An enabled email provider processes delivered enquiries. Agency staff who need to handle your request may receive the enquiry and share relevant requirements to arrange requested viewings.
Providers may process information outside Malta or the EEA. Applicable provider arrangements and data-transfer safeguards depend on the service used; this notice does not promise that all processing stays in the EEA. Read OpenAI’s privacy information, Cloudflare’s privacy information and Google’s privacy information for their services.
Cookies and browser storage
The consent choice is saved in local storage under officemalta-consent, with the choice and its date. The site asks again after 180 days. It does not currently add advertising or analytics scripts. Essential hosting or sign-in controls may use session information. Optional maps load only after permission and may use Google technologies. Self-hosted fonts do not require a Google Fonts connection.
Use Cookie preferences in the footer to change the map choice. Choosing Essential only removes maps from the current page and stops automatic loading on later pages; it cannot recall information already sent to Google or delete cookies set by another domain. Browser settings let you remove stored data.
Retention
The agency’s published policy uses a purpose-based retention approach rather than a fixed number of years: information is kept while needed for the service, applicable obligations or legal claims, subject to relevant restriction and deletion rights. Request the period applicable to your enquiry from the agency. This site does not save the AI search conversation or enquiry message in its own database. Infrastructure and provider security records have their own retention arrangements; we do not promise zero provider retention.
Your choices and rights
Depending on the circumstances, you may request access, correction, erasure, restriction or portability, object to processing based on legitimate interests, and withdraw permission for optional processing. Withdrawal does not undo earlier lawful processing. We may need proportionate information to verify a request. Search rankings suggest public properties; they do not make a decision about your eligibility to rent an office.
Contact the agency using the details above. You may also contact Malta’s Information and Data Protection Commissioner. The GDPR is available from EUR-Lex.
Changes and source
This Office Malta notice was reviewed on 2 November 2026, using the agency’s published privacy and contact pages and this website’s actual implementation. It applies to Office Malta; other websites have their own policies. Changes to search, delivery, analytics or other providers require a notice review.